Third party payroll service in Vietnam 2025

3rd party payroll services's team of experienced experts can support businesses in performing all operations related to salary scales and payroll accurately and quickly. Therefore, when using third party payroll service, businesses can save a lot of time and costs in establishing a complex salary scale system.

1.    Let's take a brief look at the Salary Scale & Payroll Service

The salary scale is the legal basis for managing salary and wage costs for corporate employees, and is also the basis for building compensation and reward regulations for members of the company. Therefore, the salary scale is extremely important for any organization.

Currently, building a salary and bonus scale is a prerequisite for businesses when starting operations. Third party payroll service's Salary Scale & Payroll Service is deployed to thoroughly solve problems that occur during the process of building salary scales and tables that businesses encounter.

In addition to the profession of building salary scales and payrolls, third party payroll can also support consultation to create salary and bonus policies suitable to the needs of the business. This is to help businesses optimize their salary costs and ensure fairness in paying employees according to their qualifications. The service packages that we deploy are also designed to best suit each type of business with different sizes of employees. Thanks to that, businesses can completely rest assured because the service package is completely suitable and does not incur costs.

 

Third Party Payroll Services Provider

>>>Learn about: Payroll processing service in Vietnam

2.    Service Implementation Process

The cooperation process for implementing the Pay Scale & Payroll Service between third party payroll companies and its partners takes place as shown in the following diagram:

2.1 Step 1: Receive information and preliminary consultation

Receive customer information and needs on issues that require support and advice. Based on information from the customer, the consultant will provide preliminary advice to the customer or related legal aspects.

2.2 Step 2: Consulting, detailed quotes and contract negotiations

Consultants will provide detailed and specific answers to each problem that customers are facing. Then, the specialist will recommend the most optimal service package with an appropriate cost. After that, third party payroll companies and the customer negotiate and agree on the necessary terms in the service contract.

2.3 Step 3: Sign, advance and transfer necessary documents

The two parties sign a service provision contract. After that, the customer will transfer the advance amount as agreed and transfer the necessary documents for the procedure.

2.4 Step 4: Draft documents and carry out procedures

3rd party payroll services drafts documents, submits documents and performs all necessary operations on behalf of customers. At the same time, we will update and monitor the application progress continuously until the application is completed.

2.5 Step 5: Return results, make payments and hand over documents

After receiving the results, third party payroll companies will notify customers in detail about the results of business establishment procedures. At this time, the customer will confirm the documents and make payment for the remaining costs. After completing payment, third party payroll companies will hand over the original documents, papers and related documents to the customer.
 

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3. Answers to frequently asked questions about Pay Scale & Payroll Services

3.1 What parts does building a salary scale include?

The salary scale includes the following 4 components:

• Salary levels in building the salary scale;
• The lowest (starting) salary in building the salary scale;
• Coefficients salary;
• Multiple of salary scale.   

3.2 How long does payroll construction service take?

Depending on the customer's needs, the process of providing salary scale and payroll construction services will be different. On average, third party payroll service's time to provide this type of service lasts from 7 to 10 working days.

3.3 Will employers who do not develop salary scales and payrolls be punished?

In case the employer does not develop a salary scale or payroll, they will be fined from 5,000,000 VND to 10,000,000 VND according to the provisions of Point a, Clause 1, Article 17 of Decree 12/2022.

3.4 What is the lowest salary when building a salary scale?

Clause 2, Article 90 of the Labor Code stipulates that the salary according to job or title must not be lower than the minimum wage. Specifically, the minimum salary is as follows:

– Monthly minimum:

• Region I: 4,680,000 VND/month;
• Region II: 4,160,000 VND/month;
• Region III: 3,640,000 VND/month;
• Region IV: 3,250,000 VND/month

– Minimum hourly wage by region:

• Region I: 22,500 VND/hour;
• Region II: 20,000 VND/hour;
• Region III: 17,500 VND/hour;
• Region IV: 15,600 VND/hour.

3.5 Do businesses with less than 10 employees have to develop a salary scale and payroll?

Currently, legal documents do not have regulations on businesses employing less than 10 employees being exempted from establishing salary scales and payrolls. Therefore, businesses with less than 10 employees still have to build salary scales and payrolls.

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